No 2019 agenda bills at this time. More to come soon.
Clean Water
Facility Project
Starting in 2010, the Clean Water Facility project team has been working with City Council and the public. See below for Council presentations, project updates, public meeting materials, and project planning documents. Click here to view past project announcements and construction updates.
2019
City Council Agenda Bills
City Council Updates and Presentations
June 19 - Update to City Council on project schedule, construction activities, and Windjammer Park Grand Opening
June 4 - Council recognition of the Splash Park Naming Contest winner and approval of new Splash Park name
May 22 - Council vote to determine the winner of the Splash Park Naming Contest and update to Council on project schedule and construction activities
May 7 - Update to City Council on US Navy wastewater treatment plant connect and treatment rate analysis
April 16 - Update to City Council on project schedule and construction activities
March 27 - Update at City Council workshop on Windjammer splash park grand opening event and naming contest
March 19 - Update to City Council on project schedule and construction activities
March 5 - City Council approval of Puget Sound Energy’s electrical easement to provide power service to Windjammer Park.
February 19 - Update to City Council on project schedule and construction activities
January 15 - Update to City Council on project schedule and construction activities
January 2 - Update to City Council on rate analysis to connect US Navy facilities to the Clean Water Facility
Project Updates
June 20: Newsletter distributed to Oak Harbor residents included an announcement about the splash park naming contest winner, information about the Grand Opening of Windjammer Park, a look at Windjammer Park through the years, and information and fun facts about new park elements.
2018
City Council Agenda Bills
November 20 – Authorizing a budget amendment, including for the Clean Water Facility and Windjammer Park
September 18 – Clean Water Facility – Authorizing Reimbursement from the General Fund to the Clean Water Facility
August 21 – Clean Water Facility – Professional Services Agreement Amendment No. 10: ERCI - Archaeology Services for Clean Water Facility and Windjammer Park
August 21 – Clean Water Facility – Professional Services Agreement Amendment No. 3: KBA Construction, Inc
August 21 – Authorization to Submit Rate Analysis Proposal to Navy for Wastewater Treatment Plant, connection and wastewater treatment
April 17 - Clean Water Facility – Guaranteed Maximum Price amendment number 13
January 2 - Clean Water Facility - General Contractor/Construction Manager Partial release of Retainage
City Council Updates and Presentations
December 18 - Update to City Council on project schedule, ribbon cutting ceremony for the Clean Water Facility and construction activities
November 20 – Update to City Council on project schedule and construction activities
November 7 – Update at City Council workshop on project schedule and construction activities
October 16 – Update to City Council on project schedule and construction activities
October 2 – Update to City Council on project schedule and construction activities
September 18 – Update to City Council on project schedule and construction activities
September 4 – Update at City Council workshop on project schedule and construction activities
August 22 – Update at City Council workshop on optional consultant services, the biosolid storage facility and the biosolids beneficial use services agreement at the Boulder Park Project
August 21 – Update to City Council on project schedule and construction activities
August 8 – Update to City Council on project schedule and construction activities
July 25 – Update at City Council workshop on funding options for Windjammer Park pavilion and west kitchen, consultant contract amendments and next steps for the windmill
June 5 – Update at City Council on project schedule and construction activities
May 23 – Update at City Council Workshop on RV Dump Station closure and discussion of future plans
May 23 – Update at City Council Workshop on general contractor construction management contract organization and contingency process
May 15 – Update to City Council on project schedule and construction activities
May 1 – Update to City Council on project schedule and construction activities
April 17 – Update to City Council on project schedule, construction activities and GMP #13
April 11 – Update to City Council on cost of the clean water facility and Windjammer Park improvements.
Presentation (below)
April 3 – Update to City Council on project schedule and construction activities
March 20 – Update to City Council on project schedule and construction activities
March 5 – Update at City Council Workshop on project cost and Windjammer Park.
Presentation (below)
February 20 - Update to City Council on project schedule and construction activities.
February 15 - Update at City Council Workshop on project cost.
February 6 - Update to City Council on construction progress, funding, and schedule.
January 16 - Update to City Council on work packages, construction progress, and schedule.
January 2 - Update to City Council on project schedule and construction activities
Project Updates
November 29: Ribbon cutting ceremony for the Clean Water Facility included speeches from project partners and banners displayed in the administration building.
June 7: Newsletter distributed to Oak Harbor residents included an update on the clean water facility and look at the year ahead, rate information, and a Windjammer Park improvements update.
April 30: Postcard distributed to Oak Harbor residents included an announcement about the closure of large portions of Windjammer Park for construction on new park elements.
2017
City Council Agenda Bills
October 17 - Professional Services Agreement: ERCI for the Wastewater Treatment Plant - Amendment No. 9
October 3 - Consultant Agreement - Carollo Engineers for Effluent Reuse, CWF- Amendment No. 18
August 2 - Agenda Bill 4.e: Clean Water Facility - Carollo Engineers - Consultant Agreement Amendment No. 17 for implementation of an asset management system
April 18 - Resolution 17-08: Clean Water Facility - Adopting the 30% Phase 1 Windjammer Park Design Documents
April 4 - Professional Services Agreement: HDR, Inc. - Utility Rate and Fee Update
March 21 - Clean Water Facility - General Contractor/Construction Manager GMP Amendment #12
March 7 - Clean Water Facility - Puget Sound Energy Commercial Line Extension Agreement
February 21 - Wastewater Treatment Plant - Professional Services Agreement with ERCI - Amendment No. 8
January 17 - Clean Water Facility - General Contractor/Construction Manager GMP Amendment #11
City Council Updates and Presentations
December 5 - Update to City Council on construction progress, Windjammer Park updated design, and equipment delivery
November 21 - Update to City Council on project efficiencies, such as building information models, and bid packages
November 8 - Update to City Council on Lagoon Facility transfer, Windjammer Park design progress, and construction progress
October 17 - Update to City Council on building appearance, construction progress, and schedule
October 3 - Update to City Council on construction progress, contracts, and schedule
September 19 - Update to City Council on construction progress
September 5 - Update to City Council on recent Windjammer Park outreach and construction progress
August 15 - Update to City Council on construction progress
August 2 - Updated to City Council on Windjammer Park Phase 1 - 60% design update
August 2 - Update to City Council on construction progress and schedule
July 5 - Update to City Council on equipment delivery, facility software, and Windjammer Park Phase 1 design progress.
June 6 - Update to City Council on construction progress, Family Fun Day, security software development, and Art Commission coordination
May 16 - Update to City Council on Windjammer Park Phase 1 design, construction activities, and Art Commission coordination
May 2 - Update to City Council on construction site and office access, recent construction activities, and overall schedule
April 18 - Update to City Council on construction progress
April 4 - Update to City Council on project progress
March 22 - Presentation at City Council Workshop on Windjammer Park 30% design progress
March 21 - Update to City Council on recent project milestones and construction activities
March 7 - Update to City Council meeting on recent project progress
February 22 - Presentation at City Council workshop on the future interpretive center
February 22 - Presentation at City Council workshop on archaeology
February 21 - Update at City Council meeting on recent project milestones
February 7 - Update at City Council meeting on recent construction activities and funding.
January 17 - Update at City Council meeting on recent activities, including the Windjammer Park design open house, construction activities, and funding for Windjammer Park.
January 3 - Update at City Council meeting on current construction activities.
2016
Highlights: February 4 and March 29 public and community advisory group meetings regarding the Windjammer Integration Plan, May 5 City Council adoption of final facility design, May 25 City Council adoption of Windjammer Park Integration Plan.
City Council Agenda Bills
November 15 - Amendment to WQC-2016-OakHar-00240 - SRF Loan Financing
November 15 - Clean Water Facility - Carollo Engineers - Consultant Agreement Amendment No. 16 for Windjammer Park Improvements
November 15 - Clean Water Facility - General Contractor/Construction Manager GMP #10
October 4 - Clean Water Facility - GMP No. 9 with Hoffman Construction for Electrical and Mechanical Services
September 6 - ERCI - Consultant Agreement Amendment No. 7 for Professional Services
September 6 - Carollo Engineers - Consultant Agreement Amendment No. 15 for Interpretive Center Design
September 6 - Clean Water Facility - General Contractor/Construction Manager GMP Amendment # 8
June 7 – Resolution 16-15: Windjammer Park Integration Plan
May 3 – Carollo Engineers – Consultant Agreement Amendment No. 14 for Services During Construction
May 3 – KBA, Inc – Contract Amendment No. 2 for Construction Management Services
April 27 – 16-005-Carollo Engineers – Amendment No 14 to the PSA for Services during Construction of the Clean Water Facility
April 27 – 16-006 KBA Inc – Amendment No 2 to the PSA for Construction Management of the Clean Water Facility
April 5 – Clean Water Facility – General Contractor/Construction Manager GMP Amendment #7
Presentation (below)
March 15 – Ordinance No. 1760: 2017 – 2018 Wastewater Rates
March 1 – Ordinance No. 1756: Issuance of Waterworks Utility Bonds
March 1 – Discussion of Property Acquisition regarding Wells Fargo
February 16 – C/A 4.j – Clean Water Facility – Puget Sound Energy Schedule 74 Agreement and Temporary Service Agreement to Underground Power Lines
February 10 – Discussion and Possible Action on Clean Water Facility Room
February 2 – Clean Water Facility – Carollo Engineers – Consultant Agreement Amendment No. 13 for SCADA Services
January 19 – Clean Water Facility – General Contractor/Construction Manager GMP Amendment #6
January 12 – Resolution 16-02: 2016 Legislative Priorities
January 5 – C/A 4.e – Perkins Coie, LLP Engagement Letter – Legal Counsel for the Clean Water Facility
City Council Updates and Presentations
December 6 - Update at City Council meeting on current construction activities.
November 15 - Update at City Council meeting on funding and current and future construction activities.
November 1 - Update at City Council meeting on construction progress and phasing.
October 26 - Update at City Council workshop on State Revolving Fund (SRF) loan application.
October 18 - Update at City Council meeting on design progress and recent activities.
October 4 - Update at City Council meeting on construction progress and funding.
September 27 - Update at City Council Workshop on cost, schedule, and funding.
Video: Total project cost definitions and discussion
Video: Project funding strategy
Presentation (below)
September 6 - Update on project schedule and recent and upcoming construction activities
August 24 - Update at City Council Workshop on GMP No. 8 (Hoffman Construction – Concrete Self-Performance No. 2)
August 24 - Update at City Council Workshop on ERCI Amendment No. 7
August 24 - Update at City Council Workshop on Carollo Engineering Amendment No. 15
August 3 - Update on costs, contracts, and construction progress
July 5 - Update on construction activities, including completed excavation and micropile installation
June 7 – Update on construction progress, Family Fun Day, and Oak Harbor High School Art Club stormwater treatment tank art installation
May 25 – Update on the Windjammer Park Integration Plan and presentation of proposed concept
Presentation (below)
May 17 – Update on recent and upcoming Clean Water Facility construction activities, stormwater treatment tank painting and Family Fun Day
May 5 – Update on Clean Water Facility design at City Council workshop
Presentation (below)
May 3 – Update on recent Clean Water Facility construction activities, schedule and upcoming events
April 27 – Update on Windjammer Park Integration Plan
April 19 – Update on recent construction, Windjammer Park Integration Plan milestones, and contractor outreach efforts
April 5 – Update on recent construction activities, the Windjammer Park Integration Plan, contractor outreach, and upcoming design milestones
March 23 – Update at City Council Workshop on GMP 8 (Hoffman Concrete Services)
March 15 – Update on construction milestones, existing plant repairs, contractor outreach, and the Windjammer Park Integration Plan
March 1 – Update on construction activities, funding sources, contractor outreach, and the Windjammer Park Integration Plan
February 16 – Update on design progress and construction activities
February 2 – Update on construction progress, the Windjammer Park Integration Plan, and funding
January 19 – Update discussed project progress, including permit applications and the next phase of construction
January 5 – Update shared progress on stone column work, project work with local contractors, and a general project update
Public Meetings
March 29, 2016 – Community advisory group meeting 4 and public open house
Presentation (below)
February 4 – Community Advisory Group Meeting 2 and Public Open House
Windjammer Park Integration Plan handout
Presentation (below)
Project Updates
November 7: Newsletter distributed to Oak Harbor residents included a review of one year in construction, rate information, and a Windjammer Park planning update.
July 28: Newsletter distributed to Oak Harbor residents included final facility design renderings, a look at the Windjammer Park Integration Plan, and community involvement highlights.
January 28 – Construction update flier with information on sheet pile installation
2015
Highlights: May 6 design workshop and August 12 design open house collected input and feedback on the architectural “look and feel” of the new facility. A December 3 newsletter commemorated the Clean Water Facility groundbreaking and informed Oak Harbor about facility construction.
City Council Agenda Bills
December 15 – Agenda Bill no. C/A 4.k: Clean Water Facility – Hoffman GMP No. 4, Change Order No. 1 – Increase the size and pre-drill the Sheet Piles for the Project
December 15 – Resolution 15-34: Inclusion of a Community Use Room into the Construction of the Clean Water Facility
Presentation (below)
December 15 – Resolution 15-42: Change in Property Disposition for the Clean Water Facility
October 20 – Resolution 15-33: Clean Water Facility – Bio-solids Handling
October 20 – Resolution 15-34: Clean Water Facility – Addressing the inclusion of a community use room into the construction of the Clean Water Facility
October 20 – Clean Water Facility – General Contractor/Construction Manager GMP Amendment #4
October 20 – Clean Water Facility – General Contractor/Construction Manager GMP Amendment #5
October 20 – Clean Water Facility – Carollo Engineers – Consultant Agreement Amendment No. 12
October 20 – Clean Water Facility – KBA, Inc. Contract Amendment No. 1 for Construction Management Services
October 20 – Clean Water Facility – Professional Services Agreement with ERCI – Amendment No. 6
September 15 – Authorizing the Mayor, or designee, to sign the 2017 Clean Water State Revolving Fund (CWSRF) funding application
September 1 – Adopting an Architectural Concept for the Clean Water Facility
September 1 – Adopting the Good Neighbor Plan for the Construction of the Clean Water Facility
Agenda Bill (Resolution 15-28 – Includes Good Neighbor Plan Document)
September 1 – Contract for Advisory Services- Katy Isaksen & Associates
July 7 – Delay the Closing Date of the Staysail RV Park
July 7 – Staysail RV Park/Windjammer Park Lease Agreement
July 7 – Temporary Construction Easement and Agreement between the general fund and the sewer fund
July 7 – Wells Fargo Possession and Use Agreement
July 7 – Ordinance 1738, Wells Fargo Condemnation
July 7 – Notice to Proceed with Schedule 74 Design with Puget Sound Energy (PSE) (undergrounding power lines along City Beach Street)
July 7 – Beach View Relinquishment of Easements and Substitute Parking Agreement
June 16 – Increased contract amounts with Hoffman Construction and Equinox Research Consulting International (ERCI)
March 3 – Solicit Construction Management Services
February 3 – Increased Contract Amounts with Equinox Research Consulting International (ERCI) and Perkins Coie
January 6 – Defined Construction Work Area, Temporary Closure of Staysail RV Park
City Council Updates and Presentations
December 16 – City Council Workshop discussed the Windjammer Park Integration Plan.
Presentation (below)
December 15 – Update included information on site preparation, facility construction, and funding.
December 1 – Update included information on recent milestones, upcoming activities, preparation for facility construction, funding and cost.
November 18 – City Council Workshop discussed a high level overview of the process that will be used to develop the Windjammer Park Integration Plan.
November 17 – Update included information on preparation for facility construction, design progress regarding the potential community room, funding and cost.
November 4 – Update included information on outfall construction completion, design progress, cost, funding and the upcoming groundbreaking event.
October 28 – City Council Workshop debuted the proposal to create a Windjammer Park Integration Plan, which will develop a long-term plan for the park.
October 20 – Update included information on construction, design progress, cost and funding.
October 6 – Update included information on cost estimates, funding, and future construction activities.
September 30 – Special City Council Workshop included presentations on the 60 percent cost estimate, project finance, and a rates impact study.
Presentation (Cost Estimate)
Presentation (Finance)
Presentation (Rate Study)
September 23 – Workshop included a presentation with a high level overview of the 60 percent design and cost estimates.
Presentation (below)
September 15 – Update included information on outfall construction progress, planning, and funding.
September 1 – Update included information on recently completed and upcoming work, permitting, and funding.
August 26 – Workshop included a schedule for the partial closing the overflow camping area.
August 26 – Workshop included a presentation of the Good Neighbor Plan for Clean Water Facility construction.
August 26 – Workshop included an overview of the Design Concept Open House.
Summary of Clean Water Facility Open House
Presentation (below)
August 5 – Update included information on 60% design, the August 12 Open House, and early site exploration results.
July 22 – Workshop included information on the Wastewater Treatment Facility boundary line adjustment.
July 22 – Workshop included an introduction and overview of the Communication and Good Neighbor Plan.
Presentation (below)
July 7 – Update included funding sources and a biosolids dryer cost estimate.
June 17 – Workshop included a walk of the future facility location, information on the technical needs of the facility, and an update on the design workshops.
Presentation (below)
June 16 – Update included information on notifications, permitting, site preparation, and cost estimates.
April 7 – Update included information on facilities plan, RV park closures, and sewer rates for residents.
Presentation (below)
March 17 – Update included information on permitting, cost estimates and funding, and design.
Design Workshops
May 6 – Second design workshop collecting input on the architectural “look and feel” of the new facility.
Presentation (below)
Public Meetings
August 13–21 – Design Online Open House public feedback on facility design concepts.
August 12 – Design Open House gathered feedback from the public on facility design concepts.
Presentation (below)
Project Updates
December 17 – Construction update flier with information on stone column installation.
December 3 – Newsletter distributed to Oak Harbor residents included a cost update, information on facility construction, an updated schedule and information about the Windjammer Park Integration Plan.
August 14 – City Updates with Kellye Mazzoli – City Engineer Joe Stowell talked about the design of the facility and the technology involved in cleaning wastewater.
June 19 – Newsletter distributed to Oak Harbor residents included a project overview, information on outfall construction, and a project schedule update.
June 12 – City Updates with Mayor Scott Dudley – Project staff talked about outfall construction near Oak Harbor Bay in Windjammer Park with Mayor Scott Dudley.
2014
Highlights: November 13 design workshop collected input on the architectural "look and feel" of the facility; April 16 public meeting provided the community with a general project update.
City Council Agenda Bills
December 2 – General Contractor/Construction Manager (GC/CM) Guaranteed Maximum Price
October 7 – Approval of Contract with Equinox Research Consulting International (ERCI) for Archaeological Services
September 16 – Approval of Contract with Perkins Coie for GC/CM Legal Council
August 6 – Site Selection
July 1 – Agreement with Hoffman Construction for Pre-Construction Services
March 18 – Perkins Coie Agreement for GC/CM Legal Council
March 18 – Purchased Whidbey Island Bank Property
February 18 – Request for Qualifications for GC/CM
February 18 – GC/CM Application to the State of Washington Capital Projects Advisory Review Board (CPARB)
January 21 – Proceed with Design Regarding Navy Flow
Design Workshops
November 13 – First design workshop collecting input on the architectural “look and feel” of the new facility.
Public Meetings
April 16 – Update included information on siting factors, selection of a General Contractor/Construction Manager (GC/CM) firm to build the facility, and future opportunities for public involvement.
Presentation (below)
Project Updates
June – Update included selection of a General Contractor/Construction Manager (GC/CM) for the project.
February – Update included site selection and Windjammer Park field work.
2013
Highlights: March 6 public meeting included an update on rate information; the facilities plan was published for public review.
City Council Agenda Bills
December 17 –General Contractor/Construction Manager (GC/CM) Advisor Agreement with Olympic Associates Company (OAC)
December 17 – Modified Municipal Code to allow for GC/CM
December 3 – Directed Staff to Pursue GC/CM
December 3 – Adopted Facility Plan
August 7 – Approval of Professional Services Agreement with Robinson, Stafford & Rude, Inc. (RSRI) for Value Engineering Services related to Wastewater Treatment Plant
May 7 – Approval of Professional Services Agreement with Equinox Research Consulting International (ERCI) for Windjammer Vicinity work
May 7 – Approval of Professional Services Agreement with Fullterton & Associates for Property Acquisition
March 19 – Contract Amendment #6 with Carollo Engineers for Preliminary Design
March 19 – City Council Authorized Submittal of Facilities Plan to Department of Ecology (DOE)
Public Meetings
March 6 – Draft Wastewater Facilities Plan was presented, including proposed project phasing and estimated costs.
Presentation (below)
Project Documents
The final Wastewater Facilities Plan was published for public review in March.
Volume 1: Facilities Plan (30.2 MB)
Volume 2: Appendix A (19.4 MB)
Volume 3: Appendix B-I (16.4 MB)
Volume 4: Appendix J (6.4 MB)
2012
Highlights: City Council selected the Windjammer Vicinity as the new site location.
City Council Agenda Bills
November 20 – Maintained Windjammer Vicinity Boundary
October 16 – Phased Construction
October 16 – Carollo Amendment #5 – Site Exploration, Survey, Mapping
August 14 – Selected Windjammer Vicinity
April 17 – Windjammer Vicinity & Crescent Harbor North
January 17 – Crescent Harbor North Added to Potential Sites
City Council Presentations
November 20 – City Council directed the project team to complete the Facilities Planning process around the Windjammer Vicinity.
Presentation (below)
August 14 – City Council voted unanimously on a resolution to move forward with an MBR plant at the Windjammer Vicinity.
Presentation (below)
July 12 – Results from the June 26-27 Charrette were presented to Council at a Special Council Meeting.
Presentation (below)
April 17 – City Council authorized the technical team to further evaluate two locations for consideration as part of the wastewater treatment facility planning process: Windjammer Park vicinity and Crescent Harbor North vicinity.
Presentation (below)
Public Meetings
July 31 – Meeting provided information about the two sites under consideration for the new wastewater treatment plant.
Presentation (below)
April 11 – The public meeting covered considered sites and allowed citizens to provide feedback.
Presentation (below)
Project Updates
The City added an additional site to those being considered for a new wastewater treatment facility.
2011
Highlights: Potential site list was narrowed from eleven to three sites; Community members participated in an online survey about the project.
City Council Agenda Bills
April 5 – Selected 5 Potential Sites for Wastewater Treatment Plant
City Council Presentations
November 28 – Clean Water Facility Planning Team requested direction to complete further evaluations of three potential wastewater treatment plant sites.
Presentation (below)
July 27 – Clean Water Facility Planning Team presented information on the five locations under consideration for the new facility.
Presentation (below)
March 9 – Presentation refined and narrowed options for the new facility site.
Presentation (below)
January 13 – Presentation focused on the eleven sites under consideration for the new treatment facility.
Presentation (below)
Public Meetings
August 24 – Clean Water Facility Planning Team gathered public input on site selection for the new facility.
Presentation (below)
April 12 – Discussion of possible locations for the new facility.
Aerial Display of Possible Site Locations
Project Documents
December 22 – Report includes responses to questions raised by City Council on November 28.
September 16 – Report includes the Clean Water Facility Planning team’s recommendations for location and technology alternatives.
May 2 – Community members completed an online survey on the project website in April regarding project awareness, ideas for site improvement, and what qualities were desirable in a new site location.
2010
Highlights: Residents were interviewed about Oak Harbor’s wastewater treatment system; the first public meeting was held.
City Council Agenda Bills
August 4 – Professional Services Agreement with Carollo Engineers
March 23 – Selected Carollo Engineers
Public Meetings
December 6 – Gathered input on potential locations, the facility siting decision making process, and the factors used to select an alternative.
Presentation (below)